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Feeding staffers’ faces

$2,897 of prohibited purchases

“Two schools purchased breakfast, lunch, and snack items for the school’s staff” from student funds.
“Two schools purchased breakfast, lunch, and snack items for the school’s staff” from student funds.

Employees of the San Diego Unified School District have been improperly dipping into student funds for personal food money, says a June 1 report to superintendent Cindy Marten from Gamy Rayburn, the district’s interim chief financial officer, on behalf of the internal audit office. “We identified that three schools executed prohibited transactions during our review period,” according to the audit of the district’s Associated Student Body funding. “Two schools purchased breakfast, lunch, and snack items for the school’s staff. Other prohibited purchases included maintenance items, equipment, gift cards, and tee-shirts for the local community. We identified $2,897 of prohibited purchases in our examination of the disbursements.”

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Keeping track of fundraising was also problematic. “In nine of the ten schools we found that the schools did not retain the approved fundraising forms.

The fundraising form provides the documentation supporting the principal’s approval. It provides a level of transparency as to the group(s) conducting the fundraising and the potential uses of the funds, and whether the fundraiser is school run or conducted by an external organization.” In all, says the document, “Our review of the receipts identified 182 transactions with a value of $62,396 that did not comply with the District’s [administrative procedure] or best practices. The cash disbursements we tested in seven of ten schools were not consistently cancelled or marked paid, increasing the potential for double payments to vendors.” Causes of the discrepancies, according to auditors “included the turnover of principals and [elementary school assistants], absence of training targeted to the operation of the ASB Fund at elementary school level, and the absence of guides and reference materials to carry out specific transactions.”

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“Two schools purchased breakfast, lunch, and snack items for the school’s staff” from student funds.
“Two schools purchased breakfast, lunch, and snack items for the school’s staff” from student funds.

Employees of the San Diego Unified School District have been improperly dipping into student funds for personal food money, says a June 1 report to superintendent Cindy Marten from Gamy Rayburn, the district’s interim chief financial officer, on behalf of the internal audit office. “We identified that three schools executed prohibited transactions during our review period,” according to the audit of the district’s Associated Student Body funding. “Two schools purchased breakfast, lunch, and snack items for the school’s staff. Other prohibited purchases included maintenance items, equipment, gift cards, and tee-shirts for the local community. We identified $2,897 of prohibited purchases in our examination of the disbursements.”

Sponsored
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Keeping track of fundraising was also problematic. “In nine of the ten schools we found that the schools did not retain the approved fundraising forms.

The fundraising form provides the documentation supporting the principal’s approval. It provides a level of transparency as to the group(s) conducting the fundraising and the potential uses of the funds, and whether the fundraiser is school run or conducted by an external organization.” In all, says the document, “Our review of the receipts identified 182 transactions with a value of $62,396 that did not comply with the District’s [administrative procedure] or best practices. The cash disbursements we tested in seven of ten schools were not consistently cancelled or marked paid, increasing the potential for double payments to vendors.” Causes of the discrepancies, according to auditors “included the turnover of principals and [elementary school assistants], absence of training targeted to the operation of the ASB Fund at elementary school level, and the absence of guides and reference materials to carry out specific transactions.”

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4S Ranch Allied Gardens Alpine Baja Balboa Park Bankers Hill Barrio Logan Bay Ho Bay Park Black Mountain Ranch Blossom Valley Bonita Bonsall Borrego Springs Boulevard Campo Cardiff-by-the-Sea Carlsbad Carmel Mountain Carmel Valley Chollas View Chula Vista City College City Heights Clairemont College Area Coronado CSU San Marcos Cuyamaca College Del Cerro Del Mar Descanso Downtown San Diego Eastlake East Village El Cajon Emerald Hills Encanto Encinitas Escondido Fallbrook Fletcher Hills Golden Hill Grant Hill Grantville Grossmont College Guatay Harbor Island Hillcrest Imperial Beach Imperial Valley Jacumba Jamacha-Lomita Jamul Julian Kearny Mesa Kensington La Jolla Lakeside La Mesa Lemon Grove Leucadia Liberty Station Lincoln Acres Lincoln Park Linda Vista Little Italy Logan Heights Mesa College Midway District MiraCosta College Miramar Miramar College Mira Mesa Mission Beach Mission Hills Mission Valley Mountain View Mount Hope Mount Laguna National City Nestor Normal Heights North Park Oak Park Ocean Beach Oceanside Old Town Otay Mesa Pacific Beach Pala Palomar College Palomar Mountain Paradise Hills Pauma Valley Pine Valley Point Loma Point Loma Nazarene Potrero Poway Rainbow Ramona Rancho Bernardo Rancho Penasquitos Rancho San Diego Rancho Santa Fe Rolando San Carlos San Marcos San Onofre Santa Ysabel Santee San Ysidro Scripps Ranch SDSU Serra Mesa Shelltown Shelter Island Sherman Heights Skyline Solana Beach Sorrento Valley Southcrest South Park Southwestern College Spring Valley Stockton Talmadge Temecula Tierrasanta Tijuana UCSD University City University Heights USD Valencia Park Valley Center Vista Warner Springs
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