4S Ranch Allied Gardens Alpine Baja Balboa Park Bankers Hill Barrio Logan Bay Ho Bay Park Black Mountain Ranch Blossom Valley Bonita Bonsall Borrego Springs Boulevard Campo Cardiff-by-the-Sea Carlsbad Carmel Mountain Carmel Valley Chollas View Chula Vista City College City Heights Clairemont College Area Coronado CSU San Marcos Cuyamaca College Del Cerro Del Mar Descanso Downtown San Diego Eastlake East Village El Cajon Emerald Hills Encanto Encinitas Escondido Fallbrook Fletcher Hills Golden Hill Grant Hill Grantville Grossmont College Guatay Harbor Island Hillcrest Imperial Beach Imperial Valley Jacumba Jamacha-Lomita Jamul Julian Kearny Mesa Kensington La Jolla Lakeside La Mesa Lemon Grove Leucadia Liberty Station Lincoln Acres Lincoln Park Linda Vista Little Italy Logan Heights Mesa College Midway District MiraCosta College Miramar Miramar College Mira Mesa Mission Beach Mission Hills Mission Valley Mountain View Mount Hope Mount Laguna National City Nestor Normal Heights North Park Oak Park Ocean Beach Oceanside Old Town Otay Mesa Pacific Beach Pala Palomar College Palomar Mountain Paradise Hills Pauma Valley Pine Valley Point Loma Point Loma Nazarene Potrero Poway Rainbow Ramona Rancho Bernardo Rancho Penasquitos Rancho San Diego Rancho Santa Fe Rolando San Carlos San Marcos San Onofre Santa Ysabel Santee San Ysidro Scripps Ranch SDSU Serra Mesa Shelltown Shelter Island Sherman Heights Skyline Solana Beach Sorrento Valley Southcrest South Park Southwestern College Spring Valley Stockton Talmadge Temecula Tierrasanta Tijuana UCSD University City University Heights USD Valencia Park Valley Center Vista Warner Springs

Auditors Find Myriad of Problems at SDSU

An audit of San Diego State University by California State University headquarters in Long Beach has revealed multiple lapses in the university's management of state-owned vehicle usage, driving records, operating costs, vendor insurance, and building leases.

Among other deficiencies, auditors found that SDSU officials failed to maintain records to verify that operators of state-owned vehicles had valid drivers licenses.

The auditors also concluded that campus officials failed to keep track of staff vehicle usage.

"We visited the San Diego State University campus from March 14, 2011, through April 15, 2011, and audited the procedures in effect at that time," according to the June 16 report.

"The campus motor vehicle inspection program did not include an annual analysis of operating costs and did not ensure compliance with all campus and CSU policies and procedures for vehicle use."

In particular, "Campus policies did not require departments with custody of university-owned vehicles to develop and implement a documented method to control and monitor the use of the vehicles, and vehicle logs were not consistently maintained.

"Although certain areas monitored vehicle use via vehicle logs, this was not consistent throughout the campus."

Regarding drivers of the vehicles, the report noted: "For nine of the ten drivers whose records we reviewed, the campus did not maintain authorization forms that included certification statements regarding the employee’s driving record and possession of a valid driver’s license.

"For two of the ten drivers reviewed, the campus could not provide evidence of a Department of Motor Vehicles (DMV) record check."

The audit went on to note that, "Failure to adequately control the use of university-owned vehicles increases the risk of exposure to unforeseen liabilities and unqualified drivers and the use of vehicles for unauthorized activities."

"Failure to perform an annual analysis of operating costs increases the risk of cost inefficiencies and increases the possibility that vehicle costs and repairs performed will exceed the value of campus vehicles."

Campus officials didn't dispute the findings, the report said, attributing many of the problems to mistakes.

"The physical plant director stated that the failure to monitor the use of university-owned vehicles outside of plant operations was due to oversight," the auditors reported.

"The director of auxiliary services, public safety, stated that certification statements had been obtained for the employees noted, but the documents had been purged by mistake.

"Further, she stated that although DMV checks had been performed for the two employees noted, the documents had been purged by mistake."

Car tracking was not the only problem turned up by the audit. "The campus did not consistently obtain evidence of required insurance coverage for service vendors," the report said. "Failure to obtain evidence of required insurance coverage increases the campus’ exposure to liability."

Additionally, "Three of the six long-term leases of state land and buildings we reviewed were not executed in a timely manner," according to auditors.

"Specifically, they were signed by the university subsequent to the start of the lease period."

SDSU officials promised to have the deficiencies identified in the audit corrected by next week, November 30, according to a July 26 letter to CSU University Auditor Larry Mandel from SDSU's business and financial affairs vice president Sally F. Roush.

Here's something you might be interested in.
Submit a free classified
or view all

Previous article

Edwin Arnold: author of The Light of Asia and winner of prestigious Newdigate Prize

Three poems: December, A Song, Destiny
Next Article

Superbloom lays claim to best café location in the city

On a patio overlooking Mission Bay, even boring mochas taste good

An audit of San Diego State University by California State University headquarters in Long Beach has revealed multiple lapses in the university's management of state-owned vehicle usage, driving records, operating costs, vendor insurance, and building leases.

Among other deficiencies, auditors found that SDSU officials failed to maintain records to verify that operators of state-owned vehicles had valid drivers licenses.

The auditors also concluded that campus officials failed to keep track of staff vehicle usage.

"We visited the San Diego State University campus from March 14, 2011, through April 15, 2011, and audited the procedures in effect at that time," according to the June 16 report.

"The campus motor vehicle inspection program did not include an annual analysis of operating costs and did not ensure compliance with all campus and CSU policies and procedures for vehicle use."

In particular, "Campus policies did not require departments with custody of university-owned vehicles to develop and implement a documented method to control and monitor the use of the vehicles, and vehicle logs were not consistently maintained.

"Although certain areas monitored vehicle use via vehicle logs, this was not consistent throughout the campus."

Regarding drivers of the vehicles, the report noted: "For nine of the ten drivers whose records we reviewed, the campus did not maintain authorization forms that included certification statements regarding the employee’s driving record and possession of a valid driver’s license.

"For two of the ten drivers reviewed, the campus could not provide evidence of a Department of Motor Vehicles (DMV) record check."

The audit went on to note that, "Failure to adequately control the use of university-owned vehicles increases the risk of exposure to unforeseen liabilities and unqualified drivers and the use of vehicles for unauthorized activities."

"Failure to perform an annual analysis of operating costs increases the risk of cost inefficiencies and increases the possibility that vehicle costs and repairs performed will exceed the value of campus vehicles."

Campus officials didn't dispute the findings, the report said, attributing many of the problems to mistakes.

"The physical plant director stated that the failure to monitor the use of university-owned vehicles outside of plant operations was due to oversight," the auditors reported.

"The director of auxiliary services, public safety, stated that certification statements had been obtained for the employees noted, but the documents had been purged by mistake.

"Further, she stated that although DMV checks had been performed for the two employees noted, the documents had been purged by mistake."

Car tracking was not the only problem turned up by the audit. "The campus did not consistently obtain evidence of required insurance coverage for service vendors," the report said. "Failure to obtain evidence of required insurance coverage increases the campus’ exposure to liability."

Additionally, "Three of the six long-term leases of state land and buildings we reviewed were not executed in a timely manner," according to auditors.

"Specifically, they were signed by the university subsequent to the start of the lease period."

SDSU officials promised to have the deficiencies identified in the audit corrected by next week, November 30, according to a July 26 letter to CSU University Auditor Larry Mandel from SDSU's business and financial affairs vice president Sally F. Roush.

Sponsored
Here's something you might be interested in.
Submit a free classified
or view all
Comments
1

As soon as Weber is gone from the school, the skeletons start showing up. He was too busy empire building to run the campus. It will be interesting to see if this is only the tip of a financial iceberg, and if there will be many more revelations of improprieties and downright fraud.

Nov. 22, 2011

Sign in to comment

Sign in

Ask a Hipster — Advice you didn't know you needed Big Screen — Movie commentary Blurt — Music's inside track Booze News — San Diego spirits Classical Music — Immortal beauty Classifieds — Free and easy Cover Stories — Front-page features Drinks All Around — Bartenders' drink recipes Excerpts — Literary and spiritual excerpts Feast! — Food & drink reviews Feature Stories — Local news & stories Fishing Report — What’s getting hooked from ship and shore From the Archives — Spotlight on the past Golden Dreams — Talk of the town Letters — Our inbox [email protected] — Local movie buffs share favorites Movie Reviews — Our critics' picks and pans Musician Interviews — Up close with local artists Neighborhood News from Stringers — Hyperlocal news News Ticker — News & politics Obermeyer — San Diego politics illustrated Outdoors — Weekly changes in flora and fauna Overheard in San Diego — Eavesdropping illustrated Poetry — The old and the new Reader Travel — Travel section built by travelers Reading — The hunt for intellectuals Roam-O-Rama — SoCal's best hiking/biking trails San Diego Beer — Inside San Diego suds SD on the QT — Almost factual news Sheep and Goats — Places of worship Special Issues — The best of Street Style — San Diego streets have style Surf Diego — Real stories from those braving the waves Tin Fork — Silver spoon alternative Under the Radar — Matt Potter's undercover work Unforgettable — Long-ago San Diego Unreal Estate — San Diego's priciest pads Your Week — Daily event picks
4S Ranch Allied Gardens Alpine Baja Balboa Park Bankers Hill Barrio Logan Bay Ho Bay Park Black Mountain Ranch Blossom Valley Bonita Bonsall Borrego Springs Boulevard Campo Cardiff-by-the-Sea Carlsbad Carmel Mountain Carmel Valley Chollas View Chula Vista City College City Heights Clairemont College Area Coronado CSU San Marcos Cuyamaca College Del Cerro Del Mar Descanso Downtown San Diego Eastlake East Village El Cajon Emerald Hills Encanto Encinitas Escondido Fallbrook Fletcher Hills Golden Hill Grant Hill Grantville Grossmont College Guatay Harbor Island Hillcrest Imperial Beach Imperial Valley Jacumba Jamacha-Lomita Jamul Julian Kearny Mesa Kensington La Jolla Lakeside La Mesa Lemon Grove Leucadia Liberty Station Lincoln Acres Lincoln Park Linda Vista Little Italy Logan Heights Mesa College Midway District MiraCosta College Miramar Miramar College Mira Mesa Mission Beach Mission Hills Mission Valley Mountain View Mount Hope Mount Laguna National City Nestor Normal Heights North Park Oak Park Ocean Beach Oceanside Old Town Otay Mesa Pacific Beach Pala Palomar College Palomar Mountain Paradise Hills Pauma Valley Pine Valley Point Loma Point Loma Nazarene Potrero Poway Rainbow Ramona Rancho Bernardo Rancho Penasquitos Rancho San Diego Rancho Santa Fe Rolando San Carlos San Marcos San Onofre Santa Ysabel Santee San Ysidro Scripps Ranch SDSU Serra Mesa Shelltown Shelter Island Sherman Heights Skyline Solana Beach Sorrento Valley Southcrest South Park Southwestern College Spring Valley Stockton Talmadge Temecula Tierrasanta Tijuana UCSD University City University Heights USD Valencia Park Valley Center Vista Warner Springs
Close